Exhibitors FAQ’s

Accommodations:

When can we reserve our hotel rooms?

Hotel rooms will be available through MRPA this year. Rooms have not opened yet. NOTE: Hyatt reservations will require a three night booking per room.

Shipping/Packaging Information:

All shipments should be sent no sooner than two weeks before the conference, and events should be notified in advance.  A charge, currently $5.00 per box, will be assessed to cover the administration of receiving, tracking, and storage of each item.

To ensure prompt delivery, all materials should be addressed as follows:

Hyatt Regency Chesapeake Bay

100 Heron Blvd.

Cambridge, MD 21613

ATTN: Guest’s Name (Company Name)

Guests Arrival Date

Convention Name (MRPA Annual Conference)

Event Manager’s Name (Stephen Allen)

Deliveries will not be accepted if the shipper requires assistance from the hotel staff to load or unload materials.

The hotel accepts no responsibility for the return of packages or shipments at the conclusion of your function.

Exhibit Hall & Equipment Village

Will the exhibit hall and exhibit space include pipe & drape?

No.  The exhibit hall and exhibit space will NOT include pipe & drape.  Your indoor exhibit hall space will include a tabletop space, (6ft table), 2 chairs, linen, and waste bin.

What are the exhibit hall hours?

The indoor exhibit hall and outdoor equipment village will be open during the following hours. (TBD)

Tuesday, April 8th

Wednesday, April 9th

Thursday, April 10th

There will be an inclement weather plan in place for the outdoor equipment village and all outdoor activities, in the unforeseen case of bad weather.

What are the exhibit hall set up and breakdown hours? (TBD)

Set-Up:

• Monday, April 7
• Tuesday, April 8

Breakdown:

Refund Policy

Should an exhibitor need to cancel their exhibit space, MRPA will refund minus a 30% administration fee through February 1st, 2025.  No refunds will be made after February 1st, 2025.

Assignment of Space:

Exhibitors may select the space they prefer this year.  Exhibit space assignments are not finalized until payment for the entire exhibit fee is received at the MRPA office/online. You will be invoiced based upon your assigned exhibit space and sponsorship selection. MRPA reserves the right to assign exhibit space to meet the needs of all exhibitors and our sponsors.

Food & Beverage (Coming Soon):

We are still finalizing the details and options for the food & beverage package.  Once a decision is made, we will email registered exhibitors and add it to the website.